Filetype Excel XLS | Posted on 05 Jul 2022 | 3 years ago
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201x Filetype XLS File size 0.16 MB Source: creative.vic.gov.au
Sheet 1: About the budget tool
| About the budget drafting tool |
| When you submit your application using the Creative Victoria Grants Portal you will be required to submit budget information. You can use this Excel tool to draft your budget and will need to copy the information from this tool into the Portal. |
| This Excel sheet will calculate your amounts as you either enter or paste details into the income, expenditure and CV allocation columns (see the Completing your budget worksheet for further help). When you get to entering your application on the Grants Portal, it will ask you for the same information and have the same validation rules. |
| Warnings – top-right corner |
| There are red warnings that will appear based on calculations taken from your budget as you complete it and will disappear once your budget balances. |
| The warnings will remain as long as: |
| · your income does not match your expenditure |
| · your proposed Creative Victoria expenditure allocation differs to your grant request |
| · you have used cents, and the income and expenditure therefore don’t match. |
| The locked Data Validation worksheet calculates the warnings used in the Budget tool |
| Contact us |
| If you have any trouble using the tool contact relevant program staff. Contact details are available in the Program Enquiries section of the guidelines and application forms and on the Creative Victoria website at www.creative.vic.gov.au |
| Completing your budget |
| If your budget is very complicated you will need to use the standard form in the Grants Portal to summarise your budget and upload a more detailed budget as a separate document. |
| Co-funding |
| Your budget should include income from sources other than Creative Victoria. You need to show whether funding from other sources is confirmed (Con) or not confirmed (NC). |
| If your budget includes income that is not confirmed (NC), (for example, an application to another funding body) you will need to update us with the results as they become available. If an application to another funding body is unsuccessful, or other income becomes unavailable, you will need to submit a revised budget. |
| GST |
| If you are registered for GST you must not include GST in your income and expenditure figures. If you are not registered for GST you must include GST in your expenditure. |
| Independent audit requirement |
| It is a requirement of Creative Victoria funding that if you receive a grant of $40,000 or over, at the conclusion of your project you will be required to submit an opinion or certification by an independent auditor that verifies your financial reconciliation. |
| If you are applying for $40,000 or over you may include costs associated with the independent audit requirement in your total Creative Victoria grant request. You will then need to show a corresponding expenditure item, allocated to Creative Victoria (in the $CV column of the budget). |
| Disability access requirements |
| Creative Victoria is committed to increasing access to, and participation in, arts and cultural activities for people living with disability in Victoria. You are encouraged to consider access requirements for people with disability when planning your project and constructing your budget. Your funding request and associated expenditure items should reflect these considerations. |
| Budget requirements |
| All income and expenditure related to the project needs to appear in the Budget. When you have completed the budget the Total Income and Total Expenditure must balance. Please don't use cents in any of your figures. |
| Expenditure totalling the amount Creative Victoria grant request must be noted in the $CV column. |
| Definition of income/expenditure types: |
| Income |
| · Grants: Creative Victoria request, and grants from local, state and federal Government |
| · Earned income: box office, merchandise, membership, fees, CD/DVD sales, artwork sales |
| · Applicant’s and others’ contributions: applicant’s cash contributions, sponsorship, donations, fundraising, philanthropic |
| Expenditure |
| · Marketing & promotion: publicity, advertising, printing and design, website development, digital and social media tools, programs, distribution, flyers |
| · Project / production costs: development, production and/or recording costs, studio/venue hire, installation, materials, CD/DVD manufacture, travel, freight, project management |
| · Administration: office costs, overheads, insurance |
| · Salaries, fees, on-costs: artists salaries (list each artist separately), other salaries, contracts, superannuation, living allowances/per diems |
| In-kind |
| In-kind items – ie non-cash income and support – can be included in your budget but must only appear under the ‘In-kind’ heading. Items must be accounted for in both the Income and the Expenditure sections. |
| If you have an item of expenditure (eg venue hire) that is covered through income of both in-kind and cash, you must show each expenditure amount as a separate item. The cash component must appear under the appropriate heading (eg Project / production costs) and the in-kind component will need to appear in both the Income in-kind and Expenditure in-kind sections. |
| Creative Victoria - budget drafting tool | |||||||||
| Grant Amount Requested: | |||||||||
| $- | |||||||||
| Applicant Name: | |||||||||
| Project Title: | |||||||||
| Income | $ | ||||||||
| Grants | |||||||||
| Creative Victoria Grant (NC) | - | ||||||||
| Earned income | |||||||||
| Applicant's and others' contributions | |||||||||
| In-kind | |||||||||
| Total Income | - | ||||||||
| Expenditure | TOTAL $ | $ CV | |||||||
| Marketing and promotion | |||||||||
| Project / production costs | |||||||||
| Administration | |||||||||
| Salaries, fees and on-costs | |||||||||
| In-kind | |||||||||
| Total Expenditure | - | - | |||||||
| - | |||||||||
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