Excel Sheet Download 12409 | Credit Card Matrix

Partial file snippet.

Sheet 1: Portrait

Credit Card Type
Name on card
Type of expenses
Process for using card
Process for payment
Type of funds allowed
Benefit to employee
Benefit to department

Individual Travel Card
Employee
Business-related travel expenses.
Traveler maintains card issued in his/her name and only uses it for business-related travel.
Accounts Payable process payments for all Travel Cards using the AP cost center. When the traveler creates and submits an Expense Report containing his/her travel card charge(s) and the Expense Report is final approved in Concur, the finance system automatically generates journal entries recording the appropriate expenses and crediting the amount to the AP cost center.
Local
Eliminates almost all out-of-pocket travel expenses. Traveler can make his/her own travel reservations.
Provides employees a tool to make business related travel purchases to fit their schedules without incurring out-of-pocket expenses.

Department Travel Card
Department
Business-related travel expenses that can be paid by phone, fax, or internet, such as airfare, hotel, rental car, and registration fees.
Department maintains card at all times and charges travel expenses for department travelers by phone, fax, or internet.
Accounts Payable process payments for all Travel Cards using the AP cost center. When the custodian creates and submits an Expense Report containing his/her travel card charge(s) and the Expense Report is final approved in Concur, the finance system automatically generates journal entries recording the appropriate expenses and crediting the amount to the AP cost center.
Local or State (State Department Travel Card is only for airfare)
Eliminates major out-of-pocket travel expenses, such as airfare and hotel.
Department Travel Cards provide the departments a tool to pay for bisiness related travel purchases.

Department Travel Card - Multi-User Card
Department
Business-related travel expenses.
Department issues card to traveler, who does not have an Individual Travel Card, for a specific trip. Traveler returns card after trip. Departments may have multiple cards in case there are multiple travelers traveling at once.
Accounts Payable process payments for all Travel Cards using the AP cost center. When the custodian creates and submits an Expense Report containing his/her travel card charge(s) and the Expense Report is final approved in Concur, the finance system automatically generates journal entries recording the appropriate expenses and crediting the amount to the AP cost center.
Local
Eliminates almost all out-of-pocket travel expenses.
Provides the departments a tool to pay for bisiness related travel purchases.

Corporate Travel Card
Employee
Business-related travel expenses.
Traveler maintains card issued in his/her name and only uses it for business-related travel.
Traveler pays bank for credit card charges and seeks reimbursement from department.
Local and state for reimbursement to traveler.
Allows employees to keep business-related travel expenses separate for reimbursement purposes.
No direct benefit to department.

Procurement Card
Employee
Business-related, non-travel purchases up to $3,000 for Federal Funds or $5,000 for non-Federal Funds per transaction. Conference registration fees may be charged to the P-Card or any of the travel cards.
Employee maintains card issued in his/her name and only uses it for business-related, non-travel purchases.
Cardholder or business contact enter appropriate accounts and cost centers for each transactions in the bank system. Accounts Payable downloads transactions from bank into automated vouchers, and sends wire payment to bank.
Local or state (A P-Card is used for one or the other, not both.)
Eliminates out-of-pocket purchases. Faster and more convenient method of purchasing items.
More efficient way to purchase items costing $3,000 (Federal Funds) /$5,000 (non-Federal Funds) or less.

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Credit Card Type	Name on card	Type of expenses	Process for using card	Process for payment	Type of funds allowed	Benefit to employee	Benefit to department
Individual Travel Card	Employee	Business-related travel expenses.	Traveler maintains card issued in his/her name and only uses it for business-related travel.	Accounts Payable process payments for all Travel Cards using the AP cost center. When the traveler creates and submits an Expense Report containing his/her travel card charge(s) and the Expense Report is final approved in Concur, the finance system automatically generates journal entries recording the appropriate expenses and crediting the amount to the AP cost center.	Local	Eliminates almost all out-of-pocket travel expenses. Traveler can make his/her own travel reservations.	Provides employees a tool to make business related travel purchases to fit their schedules without incurring out-of-pocket expenses.
Department Travel Card	Department	Business-related travel expenses that can be paid by phone, fax, or internet, such as airfare, hotel, rental car, and registration fees.	Department maintains card at all times and charges travel expenses for department travelers by phone, fax, or internet.	Accounts Payable process payments for all Travel Cards using the AP cost center. When the custodian creates and submits an Expense Report containing his/her travel card charge(s) and the Expense Report is final approved in Concur, the finance system automatically generates journal entries recording the appropriate expenses and crediting the amount to the AP cost center.	Local or State (State Department Travel Card is only for airfare)	Eliminates major out-of-pocket travel expenses, such as airfare and hotel.	Department Travel Cards provide the departments a tool to pay for bisiness related travel purchases.
Department Travel Card - Multi-User Card	Department	Business-related travel expenses.	Department issues card to traveler, who does not have an Individual Travel Card, for a specific trip. Traveler returns card after trip. Departments may have multiple cards in case there are multiple travelers traveling at once.	Accounts Payable process payments for all Travel Cards using the AP cost center. When the custodian creates and submits an Expense Report containing his/her travel card charge(s) and the Expense Report is final approved in Concur, the finance system automatically generates journal entries recording the appropriate expenses and crediting the amount to the AP cost center.	Local	Eliminates almost all out-of-pocket travel expenses.	Provides the departments a tool to pay for bisiness related travel purchases.
Corporate Travel Card	Employee	Business-related travel expenses.	Traveler maintains card issued in his/her name and only uses it for business-related travel.	Traveler pays bank for credit card charges and seeks reimbursement from department.	Local and state for reimbursement to traveler.	Allows employees to keep business-related travel expenses separate for reimbursement purposes.	No direct benefit to department.
Procurement Card	Employee	Business-related, non-travel purchases up to $3,000 for Federal Funds or $5,000 for non-Federal Funds per transaction. Conference registration fees may be charged to the P-Card or any of the travel cards.	Employee maintains card issued in his/her name and only uses it for business-related, non-travel purchases.	Cardholder or business contact enter appropriate accounts and cost centers for each transactions in the bank system. Accounts Payable downloads transactions from bank into automated vouchers, and sends wire payment to bank.	Local or state (A P-Card is used for one or the other, not both.)	Eliminates out-of-pocket purchases. Faster and more convenient method of purchasing items.	More efficient way to purchase items costing $3,000 (Federal Funds) /$5,000 (non-Federal Funds) or less.

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