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Common acronyms rp
BoS Board of Studies go DLTE
ar Department of
DLTE Department of Learning and Teaching Enhancement m Learning and
m Teaching
DL Distance Learner e Enhancement
EE External Examiner leadership
How to use the ENSA Edinburgh Napier Student Association Programme Leader
Programme Leader GA Graduate Apprenticeship Operational Checklist
Operational Checklist GO Global Online
HEA Higher Education Academy (now known as AdvanceHE) 2019/20
This checklist should be used in conjunction with the LTAC Learning, Teaching and Assessment Committee Welcome to Programme Leadership at Edinburgh Napier.
Programme Leader Resources Moodle Community space ML Module Leader This important academic leadership role gives you the
https://moodlecommunity.napier.ac.uk/course/view.php?id=311 opportunity to make a positive difference to your students’
where you will find resources which will support you when NSS National Student Survey experience.
undertaking the tasks outlined here.
PDT Personal Development Tutor There are some tasks that every Programme Leader has to
The checklist reflects common tasks that the undertake to ensure the smooth running and management
Programme Leader would usually undertake at key points PL Programme Leader of the programme, and this checklist will help you to identify
across the academic year. The specifics of the tasks may vary PSRB Professional Statutory and Regulatory Body most of those. But there are other opportunities to enhance the
depending on whether your programme is undergraduate, programme which are less specific and which may be unique to
Masters, graduate apprenticeship, TNE or global online. Use RPL Recognised Prior Learning your skills and disciplinary context. These could include:
the blank boxes to add tasks to the checklist to suit your SACI School of Arts & Creative Industries
programme’s circumstances. developing new induction activities
As you work your way through the tasks in the Get to know SAS School of Applied Sciences involving students as partners in curriculum design
your programme section, you are encouraged to identify SEBE School of Engineering and the Built Environment building connections across and beyond the university
opportunities to update and enhance your programme. Some which give your students a head start in building their
changes may require a longer lead in time than is available for SHSC School of Health and Social Care future careers.
this academic year, but other ideas may be taken forward in the SITS Edinburgh Napier’s Student Management Database Confidence and expertise in Programme Leadership takes time
shorter term. Please speak to your School Academic Leads or and experience to develop, but whatever your starting point
a colleague in DLTE for further advice. SoC School of Computing we hope the tasks listed in this Operational Checklist will
SSS School Support Services provide you with some suggestions about areas to focus on.
If you are new to the role it might be helpful to locate a more
SSLC Student Staff Liaison Committee experienced mentor who can further support you.
TBS The Business School This checklist is part of a suite of resources which supports
TNE Transnational Education all Programme Leaders; not just those new to the role. Look
overleaf for suggestions about how to use the checklist in
QAA Quality Assurance Agency conjunction with the Programme Leader Resources Moodle
Community.
Get to know Meet your team before Other ongoing aspects of First weeks Mid-point of programme’s End of programme’s academic year
your programme the programme starts Programme Leadership of programme academic year and end of trimester
Access and navigate Ensure Personal Development Learn how to use COGNOS to explore Engage with start of trimester week, Use various sources to gather and Ensure progression and award
Programme Leader Resources on Tutor (PDT) arrangements are in how modules are performing, and to deliver induction, welcome students review feedback from students on decisions are appropriate for
Moodle Community 01 place for your students 15 review previous student attainment and ensure they have relevant the programme 54 students on your programme 66
and achievement data 27 materials 41
Read Programme Leader remit and Meet programme administrator and Schedule an opportunity for Liaise with programme
establish local Programme Leader discuss arrangements and expected Understand the Quality Framework Respond to late arrivals and late programme team reflection at the administrator to prepare for
Forum arrangements 02 Programme Leader input into: from the perspective of a matriculations 42 end of the programme cycle and a Programme Assessment Board
Programme Leader 28 similar reflection with partners for and subsequent Board of Studies 67
Programme Assessment Boards Collect and read the TNE programmes 55
Understand the Board of Studies Rep Election Pack sent by Engage with module leaders’
programme administrator’s role 03 Student Staff Liaison Committee Understand the Professional, ENSA to your School Office Attend and contribute to Programme evaluative reports 68
16 Statutory and Regulatory Body 43 Leader forum
requirements for accreditation 56
Access and read the Request a complete list of of the programme 29 Ensure all students are assigned Circulate draft Programme Leader
programme specification and to a PDT Liaise with programme administrator evaluative report for feedback and
update myProgramme students and their PDTs from 44 regarding student records 57 discussion from the programme
(Programme Handbook) 04 your programme administrator 17 Meet School Head of team prior to finalising 69
Learning & Teaching 30 Discuss TouchPoint surveys with Plan induction activities for the
Review and update prospectus, module leaders in the programme 45 next programme intake 58 Review programme performance
Meet with International Work with Student Futures against original business case
marketing and web presence, and Recruitment School contact to Employer Engagement and 70
confirm open day arrangements 05 discuss briefings for agents and Meet with School Disability Hold a Student Staff Liaison
international partners 18 Placement Team to become Contact to discuss student Committee once every trimester 59 Check recruitment website and
familiar with practice on any learning profiles 46 consider future year resourcing
Review entry requirements and work-based learning modules 31 requirements 71
RPL arrangements for each year Schedule meetings with module Meet with Student Wellbeing
of the programme 06 leaders and other programme Undertake the Moodle course and Inclusion representative Inform students about the
teaching staff to ensure Understanding and Applying the 47 results process
programme-focused delivery University Academic Regulations 72
Understand the progression routes 19 32 Check with module leaders that
through the programme, module ongoing information skills 60 Hold your programme team
choices and options 07 Introduce yourself to students Consider the core readings listed support and hyperlinks are in reflection meeting to agree how to
on the programme Moodle space in Programme Leader Resources on place for students 48 take forward enhancements in
Read Programme Leader 20 Moodle Community light of the evaluative report 73
evaluative report, noting in 33
particular the action plan Check with module leaders that Review marketing information
08 Become familiar with the processes Identify relevant ongoing academic and study skills to reflect anticipated changes to
and regulations for Extenuating programme-related networks support and hyperlinks are in place the programme
Engage with assessment matrix Circumstances, Suspension of across and beyond the University for students 49 61 74
Studies and Academic Appeals 21 34
in the programme specification
to understand the students’ Work with the Student Futures Meet with Student Futures
assessment and feedback journey 09 Update existing induction plans and Employmer Engagement team to Leadership team to discuss
welcome materials develop employer engagement employability support and
22 channels employer activities relevant to
Review the most recent external 35 your programme 50
examiner report and establish EE’s For TNE programmes, contact the 62 75
length of service and when a new equivalent Programme Leader at Engage in the student admissions
appointment is needed 10 the partner institution and schedule process as required 36
regular updates, calls or Skype
Investigate what stage the meetings 23 Liaise with the programme team on
programme is at in its five-year the appointment of visiting lecturers
review cycle 11 and guest speakers 37 51 63 76
Contact subject librarian to
Understand fees, scholarship and ensure learning resources For Global Online programmes, meet
bursary entitlements for students budget, reading list materials with module leaders and tutors to
on the programme and information literacy reflect on the student experience
12 skills teaching are in place 24 and identify enhancements
38
For TNE programmes read the Contact your School or subject 52 64 77
collaborative agreement, specifically area Academic Skills Adviser to For Global Online programmes,
Part 3 13 review academic skills provision undertake the Module Community
embedded in the programme course Global Online Essentials 39
25
For collaborative programmes,
establish if a first-year review has Consider ways to strengthen and
taken place and if there are any Check what prizes and medals extend articulation arrangements
resulting actions 14 are available for awarding 26 with college partners 40 53 65 78
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