Sheet 1: Instructions

	
	

		
VAN POOL ATTENDANCE MONTHLY LOG - INSTRUCTIONS FOR USE
	
	

		


	
	

		
1.    MTBP installations using van pools are required to assign a coordinator and alternate for each van pool at the installation.  The van pool coordinator
	
	

		
and alternate will be selected by the van pool group, in consultation with the installation POC.  The coordinator will be responsible for working with the
	
	

		
installation POC in obtaining and distributing fare media for the group.  The coordinator is also required to maintain a monthly log of van pool 
	
	

		
ridership.
	
	

		


	
	

		
2.  The Van Pool Attendance Monthly Log is to be used by van pool coordinators or alternates for recording daily attendance of van pool riders.
	
	

		
     Van pool coordinators or alternates will complete this form each month, and retain it for his/her records.  The coordinator is responsible for 
	
	

		
     using the attendance logs to review participant ridership.  This information will be used to ensure that accurate records are maintained for 
	
	

		
     each rider's actual usage of the van, and that riders are complying with MTBP guidelines.  It may also be used to recommend adjustments
	
	

		
           to the participant's claimed benefit amounts based on ridership patterns, or for other purposes related to van pool use.  
	
	

		


	
	

		
     The coordinator should notify the MTBP Installation POC if participants are not in compliance with MTBP guidelines, or if participants are not
	
	

		
     using the vanpool for more than 50% of the working days of the month.  The coordinator should be prepared to provide ridership records
	
	

		
     to the Installation POC if required.
	
	

		


	
	

		
3.  Instructions for completing the Van Pool Attendance Monthly Log:
	
	

		
     3.1.  The coordinator will complete the top portion of the form, and fill in the names of ALL riders in the van pool in the first column.
	
	

		
     3.2.  The coordinator will note whether or not each rider is an Army MTBP participant by placing a Y or N in the "MTBP Participant" column. 
	
	

		
             Van pool members may include both MTBP participants and non-participants, e.g. contractors, employees of other agencies, etc.
	
	

		
     3.3.  ALL van pool riders will fill in each date of the month on their line, using the codes provided on the form.   Each date of the month
	
	

		
             must be filled in.
	
	

		
     3.4.  At the end of the month, ALL riders will sign their name in the block provided, in order to certify their ridership record.
	
	

		
     3.5.  The coordinator will sign and date the form at the bottom, and retain it for his/her records.
	
	

		


	
	

		
4.  The installation POC may use the Log for review of participant ridership.  This information may be used to ensure that riders are complying with
	
	

		
           MTBP guidelines, recommend adjustments to claimed benefit amounts based on ridership patterns, require reimbursement from MTBP
	
	

		
           participants who do not use the van for more than 50% of the working days of the month, or for other purposes related to van pool use.