Sheet 1: Instructions

	
	
	
	
	
	
	
	
	
	

		
South Georgia & the South Sandwich Islands Post-Visit Report
		


		


		


		


		


		


		


		


		


		


		


	
	

		
The Post-visit report is to be completed by the Permit Holder for every voyage and is to be submitted within 30 days of the end of the voyage. Please email it to admin@gov.gs
		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
Expedition Record
		


		
Expedition Numbers
		


		


		


		


		


		


		


		


		


	
	

		
Visit permit number - see visit permit for number
		
Enter the permit number for the visit as given at the top of your visit permit. This should have the format 2021-22/XXX.
		
Permit number
		
This will be filled in automatically from Expedition record form
		


		


		


		


		


		


		


		


	
	

		
Permit holder, e.g. Expedition Leader
		
Enter the name of the permit holder such as the expedition leader
		
Nationality
		
PAX
		
Staff
		
Crew
		
Other
		


		


		


		


		


	
	

		
Tour Operator/Expedition Organiser
		
Enter the name of the tour operator or expedition organiser
		
Select the relevant nationality from the list. The most common nationalities are listed first, with all other nationalities listed alphabetically
		
Enter the number of passengers on the vessel. Passengers are defined as members of the tour that are not staff or crew or observers
		
Enter the number of staff on the vessel. Staff are defined as tour/expedition personnel, guides, lecturers, small boat drivers (exclude crew serving these functions)
		
Enter the number of crew on the vessel. Crew are defined as Vessel's captain and officers, crew and hotel/catering staff
		
Enter the number of other individuals on the vessel. These are defined as individuals who are not tour/expedition staff, pax or crew e.g. observers, scientists
		


		


		


		


		


	
	

		
Sub-charterer/special interest groups (if any)
		
Enter the name of the sub-charterer or any special interest groups (if any)
		


		


		


		


		


		


		


		


		


		


	
	

		
Vessel
		
Enter the name of the vessel
		
Site visit record
		


		


		


		


		


		


		


		


		


	
	

		
Master
		
Enter the name of the vessel's Master
		
Permit number
		
This will be filled in automatically from Expedition record form
		


		


		


		


		


		


		


		


	
	

		
Vessel type
		
Select whether the vessel is a ship or a yacht
		
Date
		
Site visited
		
Site details
		
Activity
		
Time first people arrived at site (HH:MM)
		
Time last people left site (HH:MM)
		
Pax
		
Staff
		
Crew
		
Other
	
	

		
Port of pax embarkation
		
Select the port used for passenger embarkation from the drop down list. If the port you need is not on the list, enter the relevant name
		
For each site visited: Enter the date the site was visited using the format DD/MM/YYYY
		
Select the site that was visited from the list. If the site visited is not on the list select 'Other' and fill in the site details column
		
If the site visited is not on the list, and other has been selected, record name and latitude and longitude from the British Admiralty Charts. If the activity was small boat or ship cruising enter the name of the bay or coastline cruised
		
Select the activity undertaken at the site from the list. Extended walks refer to site visits where visitors walk > 1 km from landing site. Record the name of pickup and drop-off sites and/or area walked. For small boat cruising and ship cruising, record the name of the bay or coastline cruised
		
Enter the time the first people arrived at the site using the format HH24:MM, e.g. 13:15. Use South Georgia local time which is UTC -2 hours
		
Enter the time the last people left the site using the format HH24:MM, e.g. 13:15. Use South Georgia local time which is UTC -2 hours
		
Enter the number of passengers who visited the site, using the passenger definition given above
		
Enter the number of staff that visited the site, using the staff definition given above
		
Enter the number of crew that visited the site, using the definition of crew given above
		
Enter the number of other individuals that visited the site, using the definition for others given above
	
	

		
Date of embarkation
		
Enter the date of embarkation using the format DD/MM/YYYY
		


		


		


		


		


		


		


		


		


		


	
	

		
Last landfall before arrival at SGSSI
		
Select the last place the vessel landed before arrival at South Georgia from the drop down list. If the location you need is not on the list, enter the relevant name
		


		


		


		


		


		


		


		


		


		


	
	

		
Date at last landfall
		
Enter the date of the last landfall prior to arriving at South Georgia using the format DD/MM/YYYY
		


		


		


		


		


		


		


		


		


		


	
	

		
First landfall after departure from SGSSI
		
Select the next place the vessel landed after leaving South Georgia from the drop down list. If the location you need is not on the list, enter the relevant name
		


		


		


		


		


		


		


		


		


		


	
	

		
Date at next landfall
		
Enter the date of the next landfall after visiting South Georgia using the format DD/MM/YYYY
		


		


		


		


		


		


		


		


		


		


	
	

		
Port of pax disembarkation
		
Select the port used for passenger disembarkation from the drop down list. If the port you need is not on the list, enter the relevant name
		


		


		


		


		


		


		


		


		


		


	
	

		
Date of disembarkation
		
Enter the date of disembarkation using the format DD/MM/YYYY
		


		


		


		


		


		


		


		


		


		


	
	

		
GSGSSI and/or IAATO Official Observers (if any)
		


		


		


		


		


		


		


		


		


		


		


	
	

		
Name of Observer
		
If there was an observer on board enter the observer's name
		


		


		


		


		


		


		


		


		


		


	
	

		
Affiliation
		
If there was an observer on board enter the observer's affiliation
		


		


		


		


		


		


		


		


		


		


	
	

		
Report on Expedition
		


		


		


		


		


		


		


		


		


		


		


	
	

		
Any actions taken in case of emergency (Enter 'None' if none)
		
Enter any emergency actions taken during the visit. If none were taken enter 'None'
		


		


		


		


		


		


		


		


		


		


	
	

		
Any changes from the intended itinerary as detailed on Application Form (Enter 'None' if none)
		
Describe any changes that were made to the intended itinerary as outlined on your application form. If there were no changes, enter 'None'
		


		


		


		


		


		


		


		


		


		


	
	

		
Any accidents, injuries, or near-misses involving the environment, people or animals on-board or during activities off the vessel? (enter 'None' if none)
		
Describe any accidents, injuries, or near-misses involving the environment, people or animals on-board or during activities off the vessel? If none occurred, enter 'None'
		


		


		


		


		


		


		


		


		


		


	
	

		
Any unusual incidents or sightings affecting wildlife or the environment (Enter 'None' if none)
		
Describe any unusual incidents or sightings affecting wildlife or the environment. If none occurred, enter 'None'
		


		


		


		


		


		


		


		


		


		


	
	

		
Bird strikes
		


		


		


		


		


		


		


		


		


		


		


	
	

		
Did any bird strikes occur on the voyage?
		
Select yes or no from the drop down list
		


		


		


		


		


		


		


		


		


		


	
	

		
If yes, has the bird strike been reported to South Georgia Government Officer?
		
Select yes or no from the drop down list; if no please immediately complete the GSGSSI bird strike proforma and email to the South Georgia Government Officer at go@gov.gs
		


		


		


		


		


		


		


		


		


		


	



Sheet 2: Expedition record

	
	
	

		
Expedition Record
		


	
	

		
Visit permit number - see visit permit for number, e.g. 2019-20/001
		
2022-23/
	
	

		
Permit holder, e.g. Expedition Leader
		


	
	

		
Tour Operator/Expedition Organiser
		


	
	

		
Sub-charterer/special interest groups (if any)
		


	
	

		
Vessel
		


	
	

		
Master
		


	
	

		
Vessel type
		


	
	

		
Port of pax embarkation
		


	
	

		
Date of embarkation
		


	
	

		
Last landfall before arrival at SGSSI
		


	
	

		
Date at last landfall
		


	
	

		
First landfall after departure from SGSSI
		


	
	

		
Date at next landfall
		


	
	

		
Port of pax disembarkation
		


	
	

		
Date of disembarkation
		


	
	

		
GSGSSI and/or IAATO Official Observers (if any) - duplicate rows 19 and 20 if there was more than one observer
		
	

		
Name of Observer
		


	
	

		
Affiliation
		


	
	

		
Report on Expedition
		


	
	

		
Any actions taken in case of emergency (Enter 'None' if none)
		


	
	

		
Any changes from the intended itinerary as details on Application Form (Enter 'None' if none)
		


	
	

		
Any accidents, injuries, or near-misses involving the environment, people or animals on-board or during activities off the vessel? (enter 'None' if none)
		


	
	

		
Any unusual incidents or sightings affecting wildlife or the environment (Enter 'None' if none)
		


	
	

		
Bird strikes
		


	
	

		
Did any bird strikes occur on the voyage?
		


	
	

		
If yes, has the bird strike been reported to South Georgia Government Officer? If not, report to go@gov.gs
		


	
	

		
Submersibles - Use of Human Occupied Vehicles and Remotely Operated Vehicles
		
	

		
If used, number of dives of Human Occupied Vehicles (HOV)
		


	
	

		
If used, number of dives of Remotely Operated Vehicles (ROV)
		


	



Sheet 3: Expedition numbers

	
	
	
	

		
Record of tour/expedition numbers by nationality
		


		


		


		


		


	
	

		
Visit permit number
		
2022-23/
		


		


		


		


	
	

		
Nationality
		
PAX
		
Staff
		
Crew
		
Other